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How to apply for a Recommendation letter for a service passport

This service allows sports federations to request a recommendation letter, commonly known as "to whom it may concern," from the Ministry of Sports (MINISPORTS) for their sport delegates who require a service passport for international travel. The letter is a crucial document in facilitating the application for a service passport at the Directorate-General of Immigration and Emigration (DGIE). The service is provided by  the Ministry of Sports (MINISPORTS)

The processing time is 5 days, and the service is free of charge.


  • Applicants with or without an IremboGov account can apply for this service.

  • Click here to learn how to create an account.

  • An applicant should have a national ID number. 

  • A valid phone number or email address.

Required attachments: (2)

  • Invitation from hosting organization

  • Work permit

Follow these simple steps to apply for a recommendation letter for a service passport.

1. Visit the Irembo platform at and navigate to the "Sport" category; click “Recommendation letter services

3. Select “Recommendation letter for aservice passport.” Click “Apply” to start an application. 

4. Fill in the "Applicant Details" ( national ID, Contact details, federation details).

Once you click on “Add new delegate details,” a new tab is displayed. Fill in the information as prompted.

5. Input the event details.

6. Upload the required attachment, then click Next

7. Verify that the information is accurate, enter a phone number and/or email address, check the verification box, and click "Submit."

8. Verify that the information is true, enter a phone number and/or email address, check the verification box, and click Submit. 

9. An application number (B2…...) to track your application status.

Once MINISPORT receives and approves your application, You will then receive your e-certificate via email or can download it via IremboGov.

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