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How to apply for the legalization of public documents from Rwanda to be used abroad

This service is designed to facilitate legalizing various documents issued in Rwanda for their intended use in foreign countries. These documents include Academic documents (University Degrees, diplomas, transcripts, school reports), Civil registry documents (Criminal record certificates, birth records, marriage certificates, certificates of being single, divorce certificates, death certificates), Judicial documents (Court judgments), Notarial acts (POAs, last will declaration, certified copies, certified translations, commercial registry extracts), etc. This service is provided by The Ministry of Foreign Affairs and Cooperation (MINAFFET)


The processing time is 3 days and the service fee depends on the case;

  1. If the documents will be used in a country that is part of Apostille Countries, then the application will be free of charge.

  2. If the documents will be used in a country NOT part of Apostille countries, the service cost is 10,000 Rwf.

Find the list of Apostille countries here.


 Prerequisites:

  • Applicants with or without an account can apply for this service

  • Rwandan applicants must have national IDs, and foreigners must have passport numbers

  • Foreigners residing in Rwanda must have foreign IDs 

  • Refugees must have Refugee IDs 

  • Applicants have to notarize the documents before applying for legalization.

  • Conditional attachments depend on the type of ligalization document.


Follow these simple steps to apply for this service. 


Step1: Visit IremboGov platform  www.irembo.gov.rw, under legalization services 



Step 2: Under legalization services, select “Legalization of documents.” 


Step 3: Read the service description and the required attachments and click apply



Step 4: Fill in your information, “ applicant details,” and “residence details,” then select the type of documents to be legalized. Specify the notary at which the documents were notarized and select the country where the documents will be used.


Note: The user must select the notary office that has notarized the documents to be legalized.


Step 5: Upload the requested supporting documents and click next.


 NOTE: The attachments will be requested depending on the type of documents to be legalized;


  1. Required attachments when the documents to be legalized are the Civil Registry Documents:

  1. Required attachments when the documents to be legalized are Academic Documents

  1. Required attachments when the documents to be legalized are Judicial Documents


  1. Required attachments when the documents are to be legalized are Notarial acts Documents


Step 6: Verify that the information is true, enter a phone number and email address, check the verification box, and click Submit. 


NOTE: 

  1. If the documents will be used in a country that is part of Apostille Countries, then the application will be free of charge. Once the user submits their request form, an application number will be generated (B2……..) to follow up on the application status.


  1. If the documents will be used in a country NOT part of Apostille countries, the service cost is 10,000 Rwf. Once the user submits their request form, a billing Number/ID (88…) will be generated for payment, Click “Pay” and choose the mode of payment. For more information about payment modes, click here.



Once the application is approved, the applicants are notified that their e-certificate is ready for download on the IremboGov platform. The user can send the certificate to the institution that requested it. 

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