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How to apply for the Issuance of a Note-Verbale to Rwandan officials traveling on official missions

This service is specifically designed for holders of diplomatic and service passports. The Note-Verbales aims to facilitate obtaining a visa for these officials. This service is provided by The Ministry of Foreign Affairs and Cooperation (MINAFFET)

The processing time is 1 day, and the service is free of charge.


  • Applicants with or without an account can apply for this service.

  • Applicants must have a valid passport.

  • Applicant should have a valid phone number or email address.

Required attachments (2)

  • Travel clearance /request for travel clearance

  • Copy of passport

Follow these simple steps to apply for this service. 

Step 1: Visit IremboGov platform at, under “Immigration and Emigration Services”, and  select "Issuance of Note-Verbale to Rwandan officials traveling on official missions.” 

Step 2: Click Apply to start an application.

Step 3: Fill in your information, “ applicant details.” This includes passport number, destination name, Departure date return date, etc.

Step 4: Upload the requested supporting documents and click next.

Step 5: Verify that the information is true, enter a phone number and email address, check the verification box, and click Submit. 

Step 6: An application number (B2...) to track your application status. 

  • Upon submission, your application will be processed by the MINAFFET office. you will receive an email or SMS notifying you of any changes in the status of your application. 

  • Once the application is approved, the applicants are notified that their e-certificate is ready for download on the IremboGov platform. 

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